Zimcare Projects
Recruitment Process of the Department of Works & Implementation
PROJECT 007
HR Consultancy
2016-2017
Restructure & Recruitment of the Department of Works, Papua New Guinea.
Project Description:
This project has been one of Zimcare Limited’s biggest nationwide project thus far. The Department of Work went through a restructure and major recruitment program under a “spill in – fill in” approach. Bottom structure positions were being applied for internally, whilst the top structure positions were out on the open market. Zimcare was able to complete the preselection and screening in less than 2 months. The approach used was wireless, online, automated and paperless.
Referee:
David Wereh
Secretary Department of Works
PO Box 1108
Boroko
National Capital District
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Phone: 324 1114
Mobile: 71462333
Molong Molean
First Assistant Secretary
Management Service
Department of Works
PO Box 1108
Boroko
National Capital District
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P: 3241317
M: 70300002
Maria Poli Manager
Staffing & Establishment
Department of Personnel Management
PO Box 519
Waigani
National Capital District
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P: 327 6301
M: 76471323
Duration:
3-4 Months
Timeframe of Delivery:
-
Client:
Department of Works
Location:
DOW Headquarters, Port Moresby, NCD
Project Objectives:
Restructure & Recruitment: Develop and Pioneer the use of “COMPETENCY BASED MATRIX SYSTEM” to conduct the Recruitment Process of DOW - pre-selection Screening, Short listing, Referee Checks, Interview, Selection & Appointment.
Key Sections, Stages and Components of Work:
Component 1. Conduct the recruitment of the 60 Top Structure Position (Grades 17 – 19).
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Screened 788 applications for 60 top structure positions
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Process Shortlist, conduct referee checks, arranged and conduct interviews and process reports to guide the selection
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Work with DPM to facilitate the process of selection and assist with the appointment to ensure the process comply at all stages.
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Drafting of contract aligning to KPI, KRA and KA of the DOW corporate plan and synchronize performance management and appraisal system.
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Created an automatic screening and shortlisting system to process massive volume of selection and recruitment data effectively.
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Component 2. Conduct the recruitment of the 1424 Bottom Structure Positions.
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Screen more than 7000 applications for 1424 bottom structure positions (grades 6 – 16)
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Shortlisting report
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Referee checks and authentication checks
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Interviews, interview matrix and reports
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Selection reports
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Appointments.
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Process Shortlist, conduct referee checks, arranged and conduct interviews and process report for all positions right across the country for the selection and appointment
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Work with DPM to facilitate the process of selection and assist with the appointment apart from writing all selection report for DPM’s approval.
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Component 3. HR System, Training & Development, Performance Management & Appraisal and Duty Statements, Personal files and Job Descriptions.
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Assist in setting up DOW HR baseline data
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Set the work on DOW training needs analysis
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Assist develop DOW Training Policy
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Set up the Performance Appraisal Management and KPT Synchronization
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Developed and administer the KPT synchronization char
Project Status:
Completed